20 FREQUENTLY ASKED QUESTIONS FOR EXHIBITORS/VENDORS of the RAIDER NATIONALS
QUESTION #1 - What Determines Who Gets Accepted to Be an Exhibitor?
Basically, any group or individual that maintains a product or service that we feel would have a benefit to the attending patrons of the Nationals would generally be accepted to attend, space available. Exceptions to this would be those groups that are offering a product that we feel is already well represented at the Nationals, or groups that plan to offer products that are not allowed (see item #2 below).
QUESTION #2 - What Does My Booth Cost for Everything Listed Above?
There are two prices for the Standard Vendors/Exhibitors for the upcoming Raider Nationals event:
- $100.00 - Standard EXHIBITOR (a group or entity that does not SELL anything on site).
- $250.00 - Standard VENDOR (a group or entity that SELLS products, services or frankly anything on-site*.
*Note: SNI MAY with some vendors opt to retain 17% of the gross sales maintained in lieu of any flat vendor fees.
Premium Vendors who maintain annual sponsorship of DrillNATION.net and/or the NHSDTC may receive a discount off of these figures. Contact SNI to learn if becoming a Premium Vendor may be right for you.
For those looking for more high visibility slots and vastly larger exhibit areas along with far more benefits, please contact SNI to see if your entity could become an event Sponsor, if available.
QUESTION #3 - Where at the Event Do I Get to Set-up My Booth?
Virtually every vendor/exhibitor is placed in the Nationals Vendor Village. The Nationals Vendor Village is a huge exhibit area within a large roofed pavilion located at a major crossroads near two large event areas, team photos and a major bathroom across the street. All event traffic must pass through the Nationals Vendor Village to compete in their cycle of the event. In designing the Nationals Vendor Village for visual impact and appeal, we also feature dramatic larger U.S. Army exhibitors that will draw cadets into the village, along with ensuring that every exhibitor is of potential interest to our cadets and other spectators. It is always very busy.
QUESTION #4 - Do I Need To Pay a Percentage of My Sales to SNI or the Venue?
No, not unless you are specifically identified to do so during your registration process (this is VERY rare).
QUESTION #5 - What About Sales Tax on my Gross Sales - Who Do I Submit That To?
It is the responsibility of every vendor maintaining sales to fully understand what is required by the State of Georgia Department of Revenue. Here is the link for what you need to know about sales tax collection for sales in Upson County, Georgia for out of state itinerant vendors.
QUESTION #6 - When Can I Set-Up My Booth? How Long Are People Around?
Exhibitors should have their booth set-up done soon after sunrise on the competition Friday. You can set-up on Thursday if you wish as we will be in the camp. The event starts just after Sunrise on Friday but opening your booth at 8am both days is a good call. Most people go until at least 5pm to get the rotation of all the cadets in front of their booth. Exhibitors MUST have their booth load-out completed by noon on Sunday.
QUESTION #7 - Are there Any Other Restrictions I Should Be Aware Of?
While it is almost impossible to list out every action or behavior that would be prohibited, some of the more common items not allowed are:
1. Exhibitors cannot alter their scope of their agreed upon good/service/information (i.e., to promote a different product or service upon arrival)
2. Exhibitors cannot sublet or share their space with another individual, group or company without the express agreement of SNI
3. Exhibitors may not "roam the venue" - you must stay behind the table of your space
4. Exhibitors cannot build-up their booths to a height greater than 10’ without submission of designs and requisite approval in advance.
5. Exhibitors may not utilize any props or other eye-catching displays that place at risk any surrounding exhibitors or those passing by. All such displays must be static and behind/on theit table.
High-speed internet hook up, additional meeting space, etc. are NOT available. NOTE: AT&T cell service is very spotty but Verizon is strong. Meal-plans are NOT available but a small concession store is located just up the past about 1/4 mile walk.
QUESTION #8 - What Items are Not Allowed to Be Displayed/Sold - EVER!
The following items are NOT PERMITTED anytime. Other items may also be banned but these are NEVER allowed:
1. Functional guns of any kind (competition air rifles or similar are however perfectly acceptable).
2. Knives or any other personal security devices.
3. Noise makers, bells, horns, or laser pointers or similar.
4. Fireworks, including but not limited to "safe" fireworks or any destructive devices or explosives.
5. Controlled substances of any kind or items used to manufacture controlled substances.
6. Alcohol or tobacco products of any kind.
7. Gambling items, including but not limited to lottery tickets, raffle tickets, sweepstakes entries, etc.
8. Bulk email or mailing lists or similar items containing personal information.
9. Items that infringes copyright, including but not limited to software or other digital goods.
10. Active-duty recruitment for any branch of the military (college scholarships for any service branch is FULLY WELCOME).
11. Also, no items that maintain vulgar/crude messages or other inappropriate messages.
Also, any item that Sports Network Int'l or the Lawhorn Scouting Base management believes poses a
safety hazard or diminishes the enjoyment of the event by others WILL NOT be permitted.
QUESTION #9 - Are There Other Items That Can Be Sold Only With Permission?
Yes, here is the list of items that can be sold in some instances with ADVANCED WRITTEN PERMISSION from Sports Network Int'l ONLY!:
1. Food or drink products of any kind that are designed to be consumed on premises,
2. Shirts sales or really any clothing of of any kind,
3. Items that maintain any association with the Raider Nationals Weekend.
NOTE: These three items MAY BE ALLOWED in certain circumstances.
You MUST contact SNI for special permission to sell any of these three listed items above.
QUESTION #10 - Do I Get to Select My Booth Location?
Short answer, nope! We do take suggestions and always listen but the huge pavilion used for the vendors is the home. Returning vendors with the longest seniority will receive first choice on booth location so long as they submit their payment and registration no later than 1 September before the event. After that date, all exhibitor booth spaces will be available to anyone strictly on a first-come, first-served basis. Here is the full camp map that shows the Vendor Exhibit area and surrounding items.
QUESTION #11 - What Items Are Included With My Booth?
As this is an event held in the middle of the woods, your space is spartan.
Each standard exhibitor at the Raider Nationals will receive:
1. A single exhibit/sales space that is roughly 10' x 10' with a single 8' table (attendees are encouraged to bring a fold-out chair or any other items of comfort needed.
2. Up to TWO PREMIUM vendor parking passes per entity are included for the entire two-day event (additional passes may be purchased in advance through SNI).
3. Distribution of literature in school on-arrival packages (some limitations apply).
4. Use of Raider Nationals logo identifying you as an “Official Raider Nationals Supporter” in all marketing materials for one year.
Optional extras: Electric is available for an additional fee.
QUESTION #12 - Can I Ship Any Items to the Raider Nationals in Advance?
Blanket answer, for standard Exhibitors and Vendors, no we have no way to make this happen. Those entities who are event sponsors, call us...we can find a way!
QUESTION #13 - Can You Set-Up my Booth For Me?
No, we simply do not have the staff to do this.
QUESTION #14 - What Is the Refund Policy if I Cannot Attend?
If you notify SNI 60 days in advance, you will receive a full refund of any monies paid for a Standard Exhibitor or Vendor booth(s), no questions asked. After this point, any monies paid are completely non-refundable.
QUESTION #15 - Can I Share a Booth with Another Group?
With written approval from Event Manager SNI, booth sharing be permitted. Generally, this is allowed only when there is some type of cross-purpose or synergy in place already (like a school booth sharing with several ROTC units from their school).
QUESTION #16 - Can I Transfer My Booth to Another Group Entirely?
Permission to do this is not unreasonably withheld should circumstances force a withdrawal from the event late.
QUESTION #17 - Does My Booth Need to Be Hosted During All Hours?
This is strictly your call. While many booths are hosted during all of the hours the building is open, just as many take more of a 9am to 5 or 6pm approach.
QUESTION #18 - How Is the Cellular Signal in the Facility?
AT&T service is very limited. Verizon and Sprint seem to work just fine in the Raider Nationals event area.
QUESTION #19 - Where are the Nearest Hotels? Any Chance I Can Stay on the Campsite??
Thomaston and Griffin are the nearest "real" cities with hotels. We have a spectator page which may help you with more details. Regarding staying on site, take a look at our Camping Information page.
QUESTION #20 - What About Rain, Lightning or other Hazards? Does the Show Go On?
Your area is under shelter and you may have many cadets standing around with you staying dry in the event of weather! The event will be suspended until the weather clears at which time the event will continue.
|