NHSDTC
VENDOR/EXHIBITOR
FREQUENTLY ASKED QUESTIONS

QUESTION #4 - Where at the Event Do I Get to Set-up My Booth?
All exhibitors will be positioned in the Main Concourse of the Ocean Center. This main artery is where every attendee will enter and exit the building as well as pass through from the Drill Areas to all practice areas. This main hallway will be bustling with energy throughout all three days of the event. In designing the Nationals Exhibition Concourse for visual impact and appeal, we will feature both dramatic larger exhibitors that will draw cadets interest, along with ensuring that every exhibitor is of potential interest to our cadets and other spectators. It is critical that the Nationals Exhibition Area be as dramatic as possible and set the tone for the entire Ocean Center. History shows this is a high-traffic set-up that provides a solid contact area for all vendors/exhibitors.

QUESTION #5 - Do I Get to Select My Booth Location?
With nearly 30 Standard Booth spaces available at the Nationals, two Mid-Level Booth spaces, and one Flagship Exhibitor space, there are many locations within the Nationals Village to set-up. Returning vendors with the longest seniority will receive first choice on booth locations so long as they submit their payment and registration no later than March 5th before the event. After that date, all exhibitors are placed in available spaces. All booths will have a large amount of cadets, instructors, and parents passing by throughout the long weekend.

QUESTION #6 - What Items Are Included With My Booth?
This is what makes the event a tremendous value. Unlike many events where every item you request costs extra, this is not the case at the NHSDTC.

QUESTION #7 - What Does My Booth Cost for Everything Listed Above?
There are two prices for the Standard Exhibitors for the event:
    - $350.00 - Academic, military or other not-for-profit groups that will not maintain on-site sales.
    - $400.00 - For-profit companies or any company who will maintain on-site sales during the event.

QUESTION #8 - Do I Need To Pay a Percentage of My Sales to SNI or the Venue?
Never. Unlike every other municipal facility like this in the country, you are not required to pay any portion of your sales to the venue or to Sports Network. This is why your fee is slightly higher.

QUESTION #9 - What About Sales Tax on my Gross Sales - Who Do I Submit That To?
It is the responsibility of every vendor maintaining sales to fully understand what is required by the State of Florida Department of Revenue. Here is the link for what you need to know about sales tax collection for sales in Volusia County, Florida.

QUESTION #10 - When Can I Set-Up My Booth?
Exhibitors should have their booth load-in completed by 9am on Saturday (the first day of the event). Exhibitors can begin loading in anytime Friday afternoon. Exhibitors MUST have their booth load-out completed no later than 9pm on the final competition day (Monday).

QUESTION #11 - Are there Any Other Restrictions I Should Be Aware Of?
While it is almost impossible to list out every action or behavior that would be prohibited, some of the more common items not allowed are:
1. Exhibitors cannot alter their scope of their agreed upon good/service/information (i.e., to promote a different product or service upon arrival)
2. Exhibitors cannot sublet or share their space with another individual, group or company without the express agreement of SNI
3. Exhibitors may not "roam the building" - you must stay behind the table of your space. (You are of course welcome to view some of the competition as a spectator.)
4. Exhibitors may not utilize any props or other eye-catching displays that place at risk any surrounding exhibitors or those passing by. All such displays must be static and behind/on the table

QUESTION #12 - Can I Ship Any Items to the Ocean Center/SNI in Advance?
Generally, the Ocean Center is a good sport about receiving these items IF THEY ARE RECEIVED NO MORE THAN TWO DAYS PRIOR TO THE EVENT. They do not charge extra and SNI will simply get the item and transport it to your booth space. We provide no security for these items however the facility is highly secure and because of the nature of the event, items do not "disappear". For larger items or other specialty items, contact SNI to arrange something in advance and possibly ship these items directly to our office. We load three huge 26' trucks to run the event and we will likely accept your items if they are done well in advance.

QUESTION #13 - Can You Set-Up my Booth For Me?
While SNI does not have the resources nor the technical expertise to do this, the same people who set-up all of the pipe & drape, etc. do this all the time. Contact SNI and we can give you their contact information and you can work directly with them on any added set-up you may need for your booth.

QUESTION #14 - What Is the Refund Policy if I Cannot Attend?
If you notify SNI 60 days in advance, you will receive a full refund of any monies paid for a Standard Exhibitor booth, no questions asked. After this point, any monies paid are completely non-refundable.

QUESTION #15 - Can I Share a Booth with Another Group?
With written approval from Event Manager SNI, booth sharing will be permitted. Generally, this is allowed only when there is some type of cross-purpose in place already (like a school booth sharing with several ROTC units from their school).

QUESTION #16 - Can I Transfer My Booth to Another Group Entirely?
Permission to do this is not unreasonably withheld should circumstances force a withdrawal from the event late.